And when I am inspired, I can accomplish anything. By focusing on other areas of life-like family or exercising or meditating or going on a short trip-I recharge my batteries and find inspiration again. My lack of focus and my inability to complete tasks is probably due to an imbalance in my life. And when that is the case, I try to do something that is completely counterintuitive to what someone might think: I usually take some time for myself to disconnect and focus on other things outside of work. When I am falling behind in my work, it often means that I am not being my most efficient self. If that person can take that task permanently, I give it up. The other is one that can be delegated to someone else. I work on getting this done before the day gets going so I get a sense of accomplishment and a better mood. One is the most important item that needs to be done in order for the business to move in a positive direction. After my morning mindfulness activity, I look over my list and pick two things. These get rid of the feeling of being overwhelmed. My four go-to activities are meditation, muscle relaxation, deep breathing and walks. When I find that I am not effective on calls or meetings and my focus is divided between other tasks, I make sure to do some kind of mindfulness activity. Prioritize by determining what tasks are the most urgent, what tasks must be done by you personally and what tasks you may want to delegate. Taking time to organize yourself may seem like you are taking time away from the very important tasks you must get done, but the upfront time investment here will pay dividends later. When things are hectic, the one thing you must do is stop and take stock of the bigger picture and then prioritize your to-dos. In fact, working hard over working smart is probably one of the most common mistakes people make when trying to manage their workload. Sometimes when we fall behind, we tend to think that if we just go into overdrive and work faster, this will help us achieve more. Having the opportunity to reflect may expose opportunities to hire for a new role, find an assistant or put a hold on activities that eat up your time regularly without producing the ROI you need. In some cases, having the bigger picture in one place could be a great opportunity to delegate some work or even outsource to partners in times of need. You can push through the most important tasks first and free up some time to sort out the rest of the backlog, or tackle the lowest hanging fruits by reducing the number of activities you have to complete. Compile all of those tasks in one place and categorize them by priority, urgency or complexity. If work is piling up, it's time to prioritize your backlog as best as possible.
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